How To Apply

Completed applications will be reviewed on a rolling basis. There is no final date for application, but we recommend that you apply no later than May 15^th as availability will depend upon residential space and enrollment in particular courses.

STEP 1 — COMPLETE AN APPLICATION

Start your application at Summerfuel.com/apply. Follow the steps to complete the online application form with program choices and student and parent/guardian information. A MySummerfuel account will be created with your information.

If you would prefer to submit your application by mail or e-mail you can download an Application Form

STEP 2 — SUBMIT A PROGRAM DEPOSIT

The program deposit must be submitted by credit card along with your application to hold your place on the program and, if applicable, your course choices. Summerfuel accepts Visa or MasterCard only. If you would prefer to pay by check or wire transfer, please contact our New York office before submitting your online application.

Step 3 — SUBMIT ADMISSIONS DOCUMENTS

The following documents must be submitted to Summerfuel’s New York office by upload, email, fax or mail within one month of completing an application and deposit.

1. The Summerfuel Parent-Student Agreement

2. The Summerfuel Teacher Recommendation Form *

* Not required for College Admissions Edge Applicants

3. Your School Transcript/Grade Report

More information on these forms can be found at www.summerfuel.com/apply_info/supplemental

STEP 4 — RECEIVE ADMISSIONS DECISION

Once an applicant has submitted an application, deposit and all required admissions documents, the applicant will receive an official admissions decision from the Summerfuel New York office within 10 business days by email.

PAYMENT

PROGRAM DEPOSIT

A program deposit must be submitted with your application to secure your place in the program. The entire deposit is credited to your program fees, and is fully refundable should your application be denied. Payment options and available discounts can be selected on the payment page of your application.

FALL PROGRAMS	SUMMER PROGRAMS
Apply before June 15th $1,500 deposit with application Balance due 60 days prior to the program start date	Apply before December 20th $1,500 deposit with application $1,500 payment due January 15th Balance due April 1st
Apply after June 15th and before September 1st $1,500 deposit with application Balance due 30 days after applying	Apply Between December 20th & April 1st $1,500 deposit with application $1,500 due 30 days after applying Balance due April 1st
Apply after September 1st Balance due in full	Apply between April 2nd & May 14th $3,000 deposit with application Balance due June 1st
	Apply after May 15th $1,500 deposit with application Balance due in full

Please see the ‘Refund Policy’ tab for more information regarding refunds.

SECURITY DEPOSIT

All students will be charged an additional $300 security deposit when invoiced for full program costs. This security deposit is distinct from the above program deposit. Security deposits are intended to cover lost keys, room damages and any additional charges accrued on program. Security deposits, minus charges, will be returned after completion of the program and when Summerfuel has received a full accounting from the business offices of its host institutions, usually by the start of October.

Payment Methods:

Deposits for applications submitted online can only be paid by credit card (Visa or MasterCard). If you would like to submit a deposit by check or wire transfer, please contact the New York office ahead of application. Subsequent payments may be made by credit card, check, or wire transfer.

By Credit Card

• Visa and MasterCard credit cards may be submitted through the online application, over the phone, or by fax.

By Check:

• Checks must be drawn on a US bank and must be in US dollars.
• Payable to Academic Study Associates.
• Mail to: SUMMERFUEL ACCOUNTS, 120 EAST 23^rd ST., 5th FLOOR, NEW YORK, NY 10010.
• Note student’s name on all checks.
• A service fee of $25 will be charged for any returned checks.

By Wire Transfer:

• Contact Summerfuel for bank details before initiating a transfer.
• Reference: Name of student.
• Please fax a copy of the transaction to Summerfuel at +1 (212) 796-8359.
• Bank charges incurred are the responsibility of the parent.
• Summerfuel will credit the student's account with the actual amount in US dollars that has been credited to its account.

Program Fee Includes

Tuition; room; two to three meals per day (varies by program); some course readings and supplies; guest lecturers; class related field trips; use of select campus/institutional facilities; the complete academic and excursion program as described on the website, except anything marked as optional/extra; afternoon and evening activities, except those marked as optional/extra, or held off-campus and not organized by Summerfuel; lanyard and t-shirt; linen, bedding, towels; staff accompanied transfer to and from program airports during specified time windows on arrival and departure day.

Program Fee Does Not Include

Transportation to/from your home city; lunches in Barcelona, at Columbia and in Oxford; courses and activities shown to have an extra fee; pens, notebooks, laptops, calculators and other personal course supplies; laundry fees; afternoon and evening activities held off the host campus and not directly run by Summerfuel; snacks, souvenirs, pocket money or meals eaten away from the program; airport transfers to and/or from an airport other than the program's designated airport or outside the designated arrival and departure window times; trip cancellation insurance medical insurance, medical and dental fees, and prescriptions.

Refund Policy

If a student applies to a Summerfuel program and subsequently withdraws, the respective refund policies will apply.

FALL PROGRAMS		SUMMER PROGRAMS
Withdrawal Date	Refund Amount	Withdrawal Date	Refund Amount
Before September 1st	Full refund less $300	Before April 4th	Full refund less $300
September 2nd – October 14th	Full refund less $1,500	April 4th – May 14th	Full refund less $2000
October 15th onwards	No refund	May 15th onwards	No refund

Notification of withdrawal must be made in writing to Summerfuel Admissions, 19 West 21^st Street, Suite 702, New York, NY 10010 or info@summerfuel.com. Withdrawals are effective on the date that Summerfuel receives written notification. Students who have reserved a place on a Summerfuel program, but have not received official acceptance because of missing documents, are still subject to the above-stated refund policy. Students who have enrolled in an optional extra, including courses that carry a supplemental fee, may withdraw from that optional extra without penalty until 45 days prior to the program. After that date, students will be held responsible for full payment of the extra option.

There is no refund of the Travel Insurance and Assistance Plan fee. There will be no refunds for students who voluntarily withdraw for any reason from a Summerfuel program after it has started, or is dismissed as per the policies detailed in the Parent-Student Agreement. Dates, fees, itineraries and courses may be changed without notice should circumstances require it and at the discretion of Summerfuel staff. Summerfuel reserves the right to cancel any program or course offering and to decline to accept any person as a member of one of its programs. If Summerfuel cancels a program, the full program fee will be refunded.

ADMISSIONS DOCUMENTS

The following documents are required for acceptance into the program.
Forms can be accessed through your MySummerfuel account upon application.

1. SUMMERFUEL PARENT-STUDENT AGREEMENT

All Summerfuel program applicants and applicants’ parent/guardian must review, sign and submit Summerfuel’s Parent-Student Agreement. This form details Summerfuel’s policies and program rules/guidelines, which must be agreed to before an applicant is accepted and/or participates in a Summerfuel program.

2. SCHOOL TRANSCRIPT/GRADE REPORT

All applicants to a Summerfuel program must submit a copy of their school transcript, or most recent grade report. These documents can be submitted directly by the applicant and do not need to come directly from the school.

3. SUMMERFUEL TEACHER RECOMMENDATION FORM

Students applying to College Admissions Prep programs are not required to submit this form.

Applicants applying to a Summerfuel program must submit a completed Summerfuel Teacher Recommendation Form. If English is not the applicant’s native language, the applicant’s English teacher must complete the teacher recommendation form. If the applicant is attending a language program, the recommendation form must come from their language teacher.

When these documents have been received, you will receive an acceptance e-mail upon approval of these documents.

* Supplemental documents regarding medical information, travel etc. will be required to complete the application.

Insurance

Cancellation Insurance

Summerfuel offers optional Travel Insurance and Assistance Plans should you have to cancel or interrupt your participation in a program. Insurance must be purchased before you pay the final balance of your program fee.

Policy details for US residents can be viewed at http://www.tripmate.com/wpF433A/why.
For Non-US residents, policy details can be viewed at http://www.summerfuel.com/summerfuel-academic_study_associates_summerfuel-cancellation-interruption_benefit_guide_2014-2015.pdf.

MEDICAL EXPENSES/MEDICAL INSURANCE

Parents are responsible for all costs of medical and dental care, tests, allergy shots and prescriptions. Every student must submit a completed Summerfuel Medical Form, detailing complete medical and immunization history and providing Health Insurance Carrier information. All bills from health facilities used by Summerfuel will be sent directly to parents.

Non-US Residents Attending a US Program: All non-US residents attending a program in the US will be automatically enrolled and invoiced for international health/medical insurance.

Please see the ‘International Students’ tab for more information.

Please note: Summerfuel does not provide international health/medical insurance for non-US residents attending a Summerfuel program outside of the US.

TRANSPORTATION

Parents are responsible for booking and paying for transportation to and from the program. This includes airline, train and bus transportation. Summerfuel does not reserve, book or pay for any tickets as part of the program fee.

TRANSPORTATION TO AND FROM PROGRAMS IN UNITED STATES

• Summerfuel staff will meet students at the designated program airports, at no additional cost.
• Students on domestic flights will be met at baggage claim in the Arrivals area. Students arriving on international flights will be met outside Customs, and Summerfuel will transport students between the airport and the program campus at no additional cost.
• Students arriving/departing by train or by bus will be escorted to/from the campus by a Summerfuel staff member.

ESCORTED GROUP FLIGHTS FOR EUROPEAN PROGRAMS

• Summerfuel offers escorted transatlantic flights from the New York area on regularly scheduled airlines for all of our European programs.
• All students traveling on Summerfuel escorted flights will be accompanied on their international flight by a Summerfuel staff member and transferred from the airport on their arrival and to the airport for their departure.
• Upon return to the US, students are released from the program at the point of entry once they have cleared customs. Full information about escorted flights will be sent to enrolled students when available.
• Students are also welcome to travel on an alternate itinerary, but should contact the New York office to make arrangements for transport to/from the program; Summerfuel is happy to help with these arrangements. a car service may be arranged at the parent's cost. Student's may not take Uber, Lyft or taxi service by themselves to/from the program.

More details will be sent to enrolled students closer to the program’s start date.