How To Apply
WELCOME - Save A Place on Your Program of Choice
We are delighted that you’ve decided to join a Summerfuel program. Summer is the perfect time to enjoy the freedom to explore your interests and escape some of the intensity of the academic year. We are proud of our talented community of students and we look forward to your contribution. Welcome to the Summerfuel family.
Participation in Summerfuel requires genuine interest and commitment to your program and courses. There are no hard and fast prerequisites or application deadlines. Applications are reviewed on a rolling basis until spots are no longer available. We always recommend applying early to ensure your first-choice program, courses and options as many programs fill early.
STEP 1 — ENROLL ONLINE – My Summerfuel
The online application can be found here: Summerfuel.com/apply. After you start an application, a MySummerfuel student account will be created for you and a parent/guardian in order to save your information. Applications can also be sent by mail or e-mail by downloading an Application Form
STEP 2 —YOUR PROGRAM DEPOSIT
Your program deposit will hold your place in the program and courses you have chosen. Deposits can be paid using Visa, MasterCard or American Express. Payment can also be made by wire transfer. Please see our Refund Policy
STEP 3 — SUPPLEMENTARY MATERIALS
The materials listed below should be submitted to Summerfuel’s New York office shortly after submitting your application (ideally within one month). These materials are available in your MySummerfuel account under the ‘forms’ tab.
Required:
- Parent-Student Agreement - The Parent-Student Agreement acknowledges your decision to be a positive participant in the program.
- Teacher Recommendation - The Teacher Recommendation form is designed to give us insight into your learning style and your current school environment. For our Spanish language programs this is particularly important.
More information on these forms can be found at www.summerfuel.com/apply_info/supplemental
STEP 4 — CONFIRMATION
Once an applicant has submitted an application, deposit and Parent-Student agreement, an official confirmation is emailed from the Summerfuel New York office within ten days.
PAYMENT
PROGRAM DEPOSIT
A program deposit must be submitted with your application to secure your place in the program. The entire deposit is credited to your program fees, and is fully refundable should your application be denied. Payment options and available discounts can be selected on the payment page of your application.
| FALL PROGRAMS | SUMMER PROGRAMS |
|
Apply before June 15th $1,500 deposit with application Balance due 60 days prior to the program start date |
Apply before December 20th $1,500 deposit with application $1,500 payment due January 15th Balance due April 1st |
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Apply after June 15th and before September 1st $1,500 deposit with application Balance due 30 days after applying |
Apply Between December 20th & April 1st $1,500 deposit with application $1,500 due 30 days after applying Balance due April 1st |
|
Apply after September 1st Balance due in full |
Apply between April 2nd & May 14th $3,000 deposit with application Balance due June 1st |
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Apply after May 15th $1,500 deposit with application Balance due in full |
Please see the ‘Refund Policy’ tab for more information regarding refunds.
SECURITY DEPOSIT
All students will be charged an additional $300 security deposit when invoiced for full program costs. This security deposit is distinct from the above program deposit. Security deposits are intended to cover lost keys, room damages and any additional charges accrued on program. Security deposits, minus charges, will be returned after completion of the program and when Summerfuel has received a full accounting from the business offices of its host institutions, usually by the start of October.
Payment Methods:
Deposits for applications submitted online can only be paid by credit card (Visa or MasterCard). If you would like to submit a deposit by check or wire transfer, please contact the New York office ahead of application. Subsequent payments may be made by credit card, check, or wire transfer.
By Credit Card
- Visa and MasterCard credit cards may be submitted through the online application, over the phone, or by fax.
By Check:
- Checks must be drawn on a US bank and must be in US dollars.
- Payable to Academic Study Associates.
- Mail to: SUMMERFUEL ACCOUNTS, 120 EAST 23rd ST., 5th FLOOR, NEW YORK, NY 10010.
- Note student’s name on all checks.
- A service fee of $25 will be charged for any returned checks.
By Wire Transfer:
- Contact Summerfuel for bank details before initiating a transfer.
- Reference: Name of student.
- Please fax a copy of the transaction to Summerfuel at +1 (212) 796-8359.
- Bank charges incurred are the responsibility of the parent.
- Summerfuel will credit the student's account with the actual amount in US dollars that has been credited to its account.
Program Fee Includes
Tuition; room; two to three meals per day (varies by program); some course readings and supplies; guest lecturers; class related field trips; use of select campus/institutional facilities; the complete academic and excursion program as described on the website, except anything marked as optional/extra; afternoon and evening activities, except those marked as optional/extra, or held off-campus and not organized by Summerfuel; lanyard and t-shirt; linen, bedding, towels; staff accompanied transfer to and from program airports during specified time windows on arrival and departure day.
Program Fee Does Not Include
Transportation to/from your home city; lunches in Barcelona, at Columbia and in Oxford; courses and activities shown to have an extra fee; pens, notebooks, laptops, calculators and other personal course supplies; laundry fees; afternoon and evening activities held off the host campus and not directly run by Summerfuel; snacks, souvenirs, pocket money or meals eaten away from the program; airport transfers to and/or from an airport other than the program's designated airport or outside the designated arrival and departure window times; trip cancellation insurance medical insurance, medical and dental fees, and prescriptions.
Refund Policy
If a student applies to a Summerfuel program and subsequently withdraws, the respective refund policies will apply.
| FALL PROGRAMS | SUMMER PROGRAMS | ||
| Withdrawal Date | Refund Amount | Withdrawal Date | Refund Amount |
| Before September 1st | Full refund less $300 | Before April 4th | Full refund less $300 |
| September 2nd – October 14th | Full refund less $1,500 | April 4th – May 14th | Full refund less $2000 |
| October 15th onwards | No refund | May 15th onwards | No refund |
Notification of withdrawal must be made in writing to Summerfuel Admissions, 19 West 21st Street, Suite 702, New York, NY 10010 or info@summerfuel.com. Withdrawals are effective on the date that Summerfuel receives written notification. Students who have reserved a place on a Summerfuel program, but have not received official acceptance because of missing documents, are still subject to the above-stated refund policy. Students who have enrolled in an optional extra, including courses that carry a supplemental fee, may withdraw from that optional extra without penalty until 45 days prior to the program. After that date, students will be held responsible for full payment of the extra option.
There is no refund of the Travel Insurance and Assistance Plan fee. There will be no refunds for students who voluntarily withdraw for any reason from a Summerfuel program after it has started, or is dismissed as per the policies detailed in the Parent-Student Agreement. Dates, fees, itineraries and courses may be changed without notice should circumstances require it and at the discretion of Summerfuel staff. Summerfuel reserves the right to cancel any program or course offering and to decline to accept any person as a member of one of its programs. If Summerfuel cancels a program, the full program fee will be refunded.
FORMS
The following forms are required to enroll in a Summerfuel program. Forms can be accessed through your MySummerfuel account upon application.
1. SUMMERFUEL PARENT-STUDENT AGREEMENT
All Summerfuel program applicants and applicants’ parent/guardian must review, sign and submit Summerfuel’s Parent-Student Agreement. This form details Summerfuel’s policies and program rules/guidelines, which must be agreed to before an applicant is accepted and/or participates in a Summerfuel program.
2. SUMMERFUEL TEACHER RECOMMENDATION FORM
Applicants applying to a Summerfuel program must submit a completed Summerfuel Teacher Recommendation Form from a teacher or advisor of their choice. If the applicant is attending a language program, the recommendation form should come from their language teacher. Students applying to College Admissions Prep programs are not required to submit this form. If the applicant is a non-native English speaker an English teacher should complete the teacher recommendation form.
After successful receipt and review of materials, applicants will receive an acceptance e-mail.
Please Note: Supplemental documents regarding medical information, travel etc. are required prior to the start of the program.
Alumni/Returning Students
We are thrilled that you have decided to study with us again. Students who have previously attended a Summerfuel program can simply log in to their MySummerfuel account and submit a simplified application in a few basic steps. Alumni are also entitled to an alumni tuition discount.
1. Fill out basic information
2. Select course preferences
Insurance
Cancellation Insurance
Summerfuel offers optional Travel Insurance and Assistance Plans should you have to cancel or interrupt your participation in a program. Insurance must be purchased before you pay the final balance of your program fee.
Policy details for US residents can be viewed at http://www.tripmate.com/wpF433A/why.
For Non-US residents, policy details can be viewed at http://www.summerfuel.com/summerfuel-academic_study_associates_summerfuel-cancellation-interruption_benefit_guide_2014-2015.pdf.
MEDICAL EXPENSES/MEDICAL INSURANCE
Parents are responsible for all costs of medical and dental care, tests, allergy shots and prescriptions. Every student must submit a completed Summerfuel Medical Form, detailing complete medical and immunization history and providing Health Insurance Carrier information. All bills from health facilities used by Summerfuel will be sent directly to parents.
Non-US Residents Attending a US Program: All non-US residents attending a program in the US will be automatically enrolled and invoiced for international health/medical insurance.
Please see the ‘International Students’ tab for more information.
Please note: Summerfuel does not provide international health/medical insurance for non-US residents attending a Summerfuel program outside of the US.
International Students
Travel Visas
All students are responsible for making travel arrangements, ensuring that they meet the entry and exit requirements of their host country and obtaining all travel documents (including visas) necessary to attend a Summerfuel program.
Students who require a visa for travel to a Summerfuel program should, due to the nature of each program and its duration, obtain the equivalent of a TOURIST/VISITOR visa, not a student visa, from the appropriate embassy or consulate.
Summerfuel will refund the entire program fee should a student be denied a travel visa prior to May 15th. Standard Summerfuel refund policies will apply to students denied a visa after May 15th. Students are responsible for applying for the appropriate visa with enough time to meet these deadlines.
International Student Payment
Non-US residents may pay for Summerfuel programs by credit card (Visa or MasterCard only), wire transfer or check (drawn from a US bank in US dollars).
Please see ‘Payment’ for more information.
International Student Health Insurance
All students living outside the United States and attending a program in the US will automatically be invoiced for international health/medical insurance, which includes health/medical insurance coverage (with deductible). The cost of this coverage is dependent on the length of the program in which the student is participating.
TRANSPORTATION
Parents are responsible for booking and paying for transportation to and from the program. This includes airline, train and bus transportation. Summerfuel does not reserve, book or pay for any tickets as part of the program fee.
TRANSPORTATION TO AND FROM PROGRAMS IN UNITED STATES
- Summerfuel staff will meet students at the designated program airports, at no additional cost.
- Students on domestic flights will be met at baggage claim in the Arrivals area. Students arriving on international flights will be met outside Customs, and Summerfuel will transport students between the airport and the program campus at no additional cost.
- Students arriving/departing by train or by bus will be escorted to/from the campus by a Summerfuel staff member.
ESCORTED GROUP FLIGHTS FOR EUROPEAN PROGRAMS
- Summerfuel offers escorted transatlantic flights from the New York area on regularly scheduled airlines for all of our European programs.
- All students traveling on Summerfuel escorted flights will be accompanied on their international flight by a Summerfuel staff member and transferred from the airport on their arrival and to the airport for their departure.
- Upon return to the US, students are released from the program at the point of entry once they have cleared customs. Full information about escorted flights will be sent to enrolled students when available.
- Students are also welcome to travel on an alternate itinerary, but should contact the New York office to make arrangements for transport to/from the program; Summerfuel is happy to help with these arrangements. a car service may be arranged at the parent's cost. Student's may not take Uber, Lyft or taxi service by themselves to/from the program.
More details will be sent to enrolled students closer to the program’s start date.
