How To Apply
IMPORTANT APPLICATION INFORMATION
Completed applications will be reviewed on a rolling basis. There is no final date for application, but we recommend that you apply no later than May 15th as availability will depend upon residential space and enrollment in particular courses.
STEP 1 — COMPLETE AN APPLICATION
Start your application at Summerfuel.com/apply. Follow the steps to complete the online application form with program choices and student and parent/guardian information. A MySummerfuel account will be created with your information.
If you would prefer to submit your application by mail or e-mail you can download an Application Form
STEP 2 — SUBMIT A PROGRAM DEPOSIT
The program deposit must be submitted by credit card along with your application to hold your place on the program and, if applicable, your course choices. Summerfuel accepts Visa or MasterCard only. If you would prefer to pay by check or wire transfer, please contact our New York office before submitting your online application.
Step 3 — SUBMIT ADMISSIONS DOCUMENTS
The following documents must be submitted to Summerfuel’s New York office by upload, email, fax or mail within one month of completing an application and deposit.
1. The Summerfuel Parent-Student Agreement
2. Your School Transcript/Grade Report
3. The Summerfuel Student Application Questionnaire
4. The Summerfuel Teacher Recommendation Form
More information on these forms can be found at www.summerfuel.com/apply_info/supplemental
STEP 4 — RECEIVE ADMISSIONS DECISION
Once an applicant has submitted an application, deposit and all required admissions documents, the applicant will receive an official admissions decision from the Summerfuel New York office within 10 business days by email.
Applications Received Before April 3rd
|Upon submission of application||$1,500 for all programs|
|30 days after receipt of application||$1,000|
|April 3rd||Balance of fee|
A program deposit must be submitted with your application to secure your place in the program, and in the courses of your choice, pending acceptance. This deposit is credited to the total tuition fee, and is fully refundable should your application be denied. $1,000 is due 30 days after receipt of the application, and the balance of the fee is due on April 3rd.
Applications Received Between April 3rd & May 15th
|Upon submission of application||50% of program fee|
|May 15th||Balance of fee|
After May 15th, program fee is due in full with the student application.
Please see the ‘Refund Policy’ tab for more information regarding refunds.
All students will be charged an additional $300 security deposit when invoiced for full program costs. This security deposit is distinct from the above program deposit. Security deposits are intended to cover lost keys, room damages and any additional charges accrued on program. Security deposits, minus charges, will be returned after completion of the program and when Summerfuel has received a full accounting from the business offices of its host institutions, usually by the start of October.
Deposits for applications submitted online can only be paid by credit card (Visa or MasterCard). If you would like to submit a deposit by check or wire transfer, please contact the New York office ahead of application. Subsequent payments may be made by credit card, check, or wire transfer.
By Credit Card
- Visa and MasterCard credit cards may be submitted through the online application, over the phone, or by fax.
- Checks must be drawn on a US bank and must be in US dollars.
- Payable to Academic Study Associates.
- Mail to: SUMMERFUEL ACCOUNTS, 19 WEST 21st STREET, SUITE 702, NEW YORK, NY 10010.
- Note student’s name on all checks.
- A service fee of $25 will be charged for any returned checks.
By Wire Transfer:
- Contact Summerfuel for bank details.
- Reference: Name of student.
- Please fax a copy of the transaction to Summerfuel at +1 (212) 796-8359.
- Bank charges incurred are the responsibility of the parent.
- Summerfuel will credit the student's account with the actual amount in US dollars that has been credited to its account.
Program Fee Includes
Tuition; room; two to three meals per day (varies by program); some books, art and photography supplies; guest lecturers; class related field trips; use of select campus facilities; the complete academic and excursion program as described in the brochure, except anything marked as optional/extra; all afternoon and evening activities, except those marked as optional/extra, or held off-campus and not organized by Summerfuel; lanyard and t-shirt; linen, bedding, towels; staff accompanied transfer to and from program airports during specified time windows on arrival and departure day.
Program Fee Does Not Include
Transportation to/from your home city; lunches at Oxford, Boston, Barcelona and Florence; courses and activities shown to have an extra fee; stationery; laundry; afternoon and evening activities held off the host campus and not directly run by Summerfuel; snacks, souvenirs, pocket money or meals eaten away from the program; airport transfers to and/or from an airport other than the airport transfer or outside the designated time arrival and departure window; trip cancellation insurance (Travel Insurance and Assistance Plan); medical insurance, medical and dental fees, and prescriptions.
Summerfuel is committed to providing exciting opportunities to a diverse group of high school students. We have established the Summerfuel Scholars program, which awards competitive partial-tuition scholarships to motivated and accomplished students from across the United States to attend any Summerfuel program. For more details and to download an application, please see our Scholarships and Partners page.
If a student applies to a Summerfuel program and subsequently withdraws, the respective refund policies will apply.
|Date of Withdrawal||Amount Refunded|
|From application to April 4th||All but $300|
|April 4th-May 14th||All but $2,000|
|May 15th onwards||No refunds after this date|
Notification of withdrawal must be made in writing to Summerfuel Admissions, 19 West 21st Street, Suite 702, New York, NY 10010 or firstname.lastname@example.org. Withdrawals are effective on the date that Summerfuel receives written notification. Students who have reserved a place on a Summerfuel program before April 4th, but have not received a final acceptance by that date because of missing documents, are still subject to the above-stated refund policy. Students who have enrolled in an optional extra, including courses that carry a supplemental fee, may withdraw without penalty up until May 15th. After that date, students will be held responsible for full payment of the extra option.
There is no refund of the Travel Insurance and Assistance Plan fee. There will be no refunds for students who voluntarily withdraw for any reason from a Summerfuel program after it has started, or is dismissed as per the policies detailed in the Parent-Student Agreement. Dates, fees, itineraries and courses may be changed without notice should circumstances require it and at the discretion of Summerfuel staff. Summerfuel reserves the right to cancel any program or course offering and to decline to accept any person as a member of one of its programs. If Summerfuel cancels a program, the full program fee will be refunded.
The following documents are required to complete the application process.
1. SUMMERFUEL PARENT-STUDENT AGREEMENT DOWNLOAD PDF
All Summerfuel program applicants and applicants’ parent/guardian must review, sign and submit Summerfuel’s Parent-Student Agreement. This form details Summerfuel’s policies and program rules/guidelines, which must be agreed to before an applicant is accepted and/or participates in a Summerfuel program.
2. SCHOOL TRANSCRIPT/GRADE REPORT
All applicants to a Summerfuel program must submit a copy of their school transcript, or most recent grade report. These documents can be submitted directly by the applicant and do not need to come directly from the school.
3. SUMMERFUEL TEACHER RECOMMENDATION FORM DOWNLOAD PDF
Students applying to College Admissions Prep programs and Digital Media programs are not required to submit this form.
Applicants applying to a Summerfuel program must submit a completed Summerfuel Teacher Recommendation Form. If English is not the applicant’s native language, the applicant’s English teacher must complete the teacher recommendation form. If the applicant is attending a language program, the recommendation form must come from their language teacher.
4. SUMMERFUEL STUDENT APPLICATION QUESTIONAIRRE DOWNLOAD PDF
All applicants applying to a Summerfuel program must submit a completed Student Application Questionnaire. The questionnaire consists of a few short answer questions and a personal statement.
* Supplemental documents regarding medical information, travel etc. will be required once you have received confirmation of your acceptance into the Summerfuel program.
Summerfuel offers optional Travel Insurance and Assistance Plans should you have to cancel or interrupt your participation in a program. Insurance must be purchased before you pay the final balance of your program fee.
Policy details for US residents can be viewed at http://www.tripmate.com/wpF433A/why.
For Non-US residents, policy details can be viewed at http://www.summerfuel.com/summerfuel-academic_study_associates_summerfuel-cancellation-interruption_benefit_guide_2014-2015.pdf.
MEDICAL EXPENSES/MEDICAL INSURANCE
Parents are responsible for all costs of medical and dental care, tests, allergy shots and prescriptions. Every student must submit completed Summerfuel Medical Forms, detailing complete health history and providing Health Insurance Carrier information. All bills from health facilities used by Summerfuel will be sent directly to parents.
Non-US Residents Attending a US Program: All non-US residents attending a program in the US will be automatically enrolled and invoiced for international health/medical insurance.
Please see the ‘International Students’ tab for more information.
Please note: Summerfuel does not provide international health/medical insurance for non-US residents attending a Summerfuel program outside of the US.
All students are responsible for making travel arrangements, ensuring that they meet the entry and exit requirements of their host country and obtaining all travel documents (including visas) necessary to attend a Summerfuel program.
Summerfuel will refund the entire program fee should a student be denied a travel visa prior to May 15th. Standard Summerfuel refund policies will apply to students denied a visa after May 15th. Students are responsible for applying for the appropriate visa with enough time to meet these deadlines.
Students who require a visa for travel to a Summerfuel program should, due to the nature of each program and its duration, obtain the equivalent of a TOURIST/VISITOR visa, not a student visa, from the appropriate embassy or consulate.
Non-US residents may pay for Summerfuel programs by credit card (Visa or MasterCard only), wire transfer or check (drawn from a US bank in US dollars).
Please see the ‘Payment’ tab for more information.
International Student Health Insurance
All students living outside the United States and attending a program in the US will be invoiced for international health/medical insurance, which includes health/medical insurance coverage (with deductible). The cost of this coverage is dependent on the length of the program in which the student is participating.
Parents are responsible for booking and paying for transportation to and from the program. This includes airline, train and bus transportation. Summerfuel does not reserve, book or pay for any tickets as part of the program fee.
TRANSPORTATION TO AND FROM PROGRAMS IN UNITED STATES
- Summerfuel staff will meet students at the designated program airports, within the specified arrival time windows, at no additional cost.
- Students will be met at the baggage claim in the arrivals area or outside customs, and Summerfuel will transport students between the airport and the program campus at no additional cost.
- Students traveling outside of the specified time windows or to/from a different airport are responsible for their own transportation costs. Summerfuel is happy to assist with these arrangements.
- Students arriving/departing by train or by bus will be escorted to/from the campus by a Summerfuel staff member.
GROUP & ESCORTED FLIGHTS FOR EUROPEAN PROGRAMS
- Summerfuel offers escorted transatlantic flights from the New York area on regularly scheduled airlines for all of our European programs.
- All students traveling on Summerfuel escorted flights will be accompanied on their international flight by a Summerfuel staff member and transferred from the airport on their arrival and to the airport for their departure.
- Upon return to the US, students are released from the program at the point of entry once they have cleared customs. Full information about escorted flights will be sent to enrolled students when available.
- Students are also welcome to travel on an alternate itinerary, but may be responsible for any transportation costs between the airport and the program location. Summerfuel is happy to assist with these arrangements.
More details will be sent to enrolled students closer to the program’s start date.